Nonprofit Forms

Every Gift, Every Donor, One Database

Donors give. Their information lands in your Airtable CRM—linked to the right campaign, appeal, and fund. No spreadsheet exports. No manual entry. No donors slipping through the cracks.

Why tracking donations is so painful

You want every gift to strengthen your donor relationships. But the tools get in the way:

Google Forms captures the gift, but you spend hours copying donor info into your database

Your website payment processor doesn't talk to your CRM—duplicate records everywhere

Native Airtable forms can't process payments or show different fields for different gift levels

Someone donates twice and you have two records for the same person

You can't answer "which campaign brought in our best donors?" without a spreadsheet marathon

Development directors waste time on data cleanup instead of donor cultivation

The result: Gifts go unthanked. Donor relationships go uncultivated. And your board asks why retention is low.

Donation tracking that actually works

Instant sync

Someone gives, you see it. Gift amount, donor info, fund designation—in your Airtable base before the thank-you email goes out.

Linked records

Each gift connects to the donor, the campaign, the appeal, and the fund. Build giving history automatically.

Smart branching

First-time donors see welcome copy. Monthly givers see their impact. Major gift prospects see concierge options. One form.

Any device

Giving kiosk at the gala. Mobile during a peer-to-peer campaign. Desktop from the office. It just works.

How to create a donation intake form

Set Up Your Airtable Base

Create a "Donations" table with these fields:

•Donor — Linked record to your Donors/Constituents table

•Amount — Currency field

•Gift Type — Single select (One-time, Recurring, Pledge)

•Campaign — Linked record to your Campaigns table

•Fund — Single select or linked record

•Tribute — Long text (In honor/memory of)

•Anonymous? — Checkbox

•Date — Created time (auto-generated)

If you already have a Donors table, link to it. Each gift builds the relationship history.

Connect Filla to Your Base

Click "Connect Airtable" and authorize access to your base. Filla uses OAuth—no API keys to manage.

Select your base and the Donations table. Your fields appear automatically.

Build Your Donation Form

Drag fields from the sidebar:

•Add Amount prominently at the top

•Add Donor as a linked record (or let donors create their own record)

•Add Campaign and Fund for designation

•Add Tribute field for memorial/honor gifts

Add conditional logic:

•If Amount >= $1000, show "A member of our team will reach out personally"

•If Gift Type = Recurring, show monthly impact messaging

•If Tribute is filled, show "We'll send a card to:" fields

Share With Donors

Deploy your form:

•Embed on your website donation page

•Link from email appeals

•QR code at events and on print materials

•Share directly in social media campaigns

Donors don't need Airtable accounts. The form works on any device.

Manage Gifts in Airtable

Track everything in one place:

•Create views by campaign, date range, or donor segment

•Use rollups to calculate total giving by donor

•Set up automations for thank-you emails within 24 hours

•Link to your Communications table to track stewardship touchpoints

All data stays in your Airtable base where you control access.

Taking donation tracking further

Conditional Logic Examples

Show tribute notification fields only when "In honor/memory of" is selected
Display "Join our monthly giving program" only for first-time donors
Show employer match question for gifts over $250
Hide anonymous checkbox from logged-in board members

Linked Record Use Cases

Connect to Campaigns table to track ROI by appeal
Link to Events for gala and fundraiser registrations
Reference Donors table for lifetime giving calculations
Connect to Communications for stewardship tracking

Automation Ideas

Send thank-you email immediately upon submission
Notify major gifts officer when donation exceeds $500
Create follow-up task 90 days after first gift
Add donor to "Upgrade candidates" view after third gift

Common issues and solutions

“Donations aren't linking to existing donor records”

Check that donor lookup field matches exactly (email is most reliable)
Enable "Create new record if no match" for new donors
Review linked record field settings in Airtable

“Donors are seeing the wrong campaign options”

Filter the Campaign linked record to show only active campaigns
Use conditional logic to hide internal-only options
Check that Campaign table view permissions are set correctly

“We're getting duplicate donor records”

Use email address as the primary lookup field
Set up an Airtable automation to merge duplicates weekly
Consider using prefilled links for known donors

Donation form FAQs

Can donors give anonymously?

Add an "Anonymous?" checkbox. When checked, you still have their info for receipts, but public recognition is suppressed.

Does this handle recurring donations?

Filla captures the intent and donor info. For actual recurring billing, connect Stripe or your payment processor. Each charge can trigger a new record via Airtable automation.

Can I track which campaign brought in each gift?

Add your Campaigns table as a linked record field. Every gift ties to its source. Run reports by campaign directly in Airtable.

What about tax receipts?

Capture all required info (name, address, amount, date). Use Airtable's Page Designer or automations to generate and send receipts automatically.

Can donors update their information later?

Send a prefilled link tied to their donor record. They see their current info and can make changes that sync back to Airtable.

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