Nonprofit Forms

Make Applying for Your Grants Simple

Organizations apply for your grants through forms that guide them step by step. Applications land in Airtable—with documents, budget info, and everything reviewers need.

Why grant management is a mess

Your grant cycle opens. Here's what happens:

Applications arrive via email with scattered attachments—budget here, narrative there, 990 who knows where

You can't tell which submissions are complete without opening every document

Reviewers can't access application materials because they're buried in someone's inbox

Tracking applications requires a separate spreadsheet that's always out of date

Applicants ask for status updates and you dig through email threads to respond

Comparing applications means printing or switching between dozens of files

The result: Overwhelmed staff. Frustrated applicants. Decisions delayed. Good proposals slip through the cracks.

Grant management that actually works

Instant sync

Application submitted, it's in your system. Organization info, budget, documents—everything in one record, ready for review.

Linked records

Each application connects to grant programs, reviewers, and (upon approval) grantee records. Build institutional knowledge.

Smart branching

Capital grants show facility questions. Large requests show extra due diligence. One form serves all your grant programs.

Any device

Applicants work on proposals anywhere. Start on desktop, finish on tablet. No document attachments to manage.

How to create a grant application form

Set Up Your Airtable Base

Create a "Grant Applications" table with these fields:

•Organization — Single line text

•Contact Name — Single line text

•Contact Email — Email field

•Grant Program — Single select (General Operating, Program, Capital, etc.)

•Requested Amount — Currency field

•Project Title — Single line text

•Project Description — Long text

•Budget — Attachment (for budget documents)

•Supporting Documents — Attachment (for additional materials)

•Status — Single select (Submitted, Under Review, Approved, Declined)

•Reviewer — Linked record to Staff table

•Submitted — Created time (auto-generated)

Link to your Grant Programs table to track applications by funding cycle.

Connect Filla to Your Base

Click "Connect Airtable" and authorize access. Filla uses OAuth—your credentials stay secure.

Select your base and the Grant Applications table. Fields appear automatically.

Build Your Multi-Page Application Form

Create a guided application experience:

•Page 1: Organization Info — Name, contact, mission, annual budget

•Page 2: Project Details — Title, description, timeline, outcomes

•Page 3: Budget — Requested amount, budget breakdown, other funding

•Page 4: Supporting Materials — Document uploads, references

Add conditional logic:

•If Grant Program is "Capital," show facility-specific questions

•If Requested Amount > $50,000, show additional due diligence fields

•If Organization Type is "New," show capacity-building questions

•Show different document requirements per grant type

Deploy for Applicants

Make applying accessible:

•Dedicated grants page on your website with form embedded

•Link in grant announcements and RFP emails

•QR code at funder events and convenings

•Partner distribution for community foundations

Applicants work through the form at their pace. Mobile-friendly for on-the-go completion.

Manage Applications with Pipeline Views

Run an efficient review process:

•Kanban view to move applications through stages

•Assign reviewers by linking to Staff table

•Score applications with number fields and formulas

•Filter by grant program and funding cycle

•Track decisions with status updates

From submission to decision, everything lives in one place.

Taking grant management further

Conditional Logic Examples

Show multi-year budget fields for multi-year grant requests
Display fiscal sponsor questions for unincorporated groups
Show geographic eligibility verification questions
Hide advanced fields until basic requirements are met

Linked Record Use Cases

Connect to Grant Programs for cycle tracking
Link to Reviewers for assignment and scoring
Reference Past Grants for repeat applicant history
Connect to Grantees upon approval

Automation Ideas

Send confirmation email when application is submitted
Notify reviewers when assigned new applications
Send status update emails when decisions are made
Remind applicants of incomplete applications

Common issues and solutions

“Applications arrive via email with scattered attachments”

Require all documents through the form with attachment fields
Set up clear document naming in form instructions
Create a checklist field to verify completeness

“Can't tell which submissions are complete”

Use required fields for essential information
Create a formula field that checks for completeness
Set up a view that shows incomplete applications for follow-up

“Reviewers can't access application documents”

All attachments are in Airtable—share the base or specific views with reviewers
Create reviewer-specific views with relevant applications and documents
Use Airtable Interfaces for a clean reviewer experience

Grant application FAQs

Can applicants save and return to complete their application?

Filla supports save-and-resume functionality. Applicants can save progress and return via a unique link. Partial submissions are visible in Airtable as drafts.

How do we handle multi-year grant applications?

Add conditional fields for multi-year requests showing year-by-year budgets and goals. Track the grant period in your Grants table with start and end dates.

Can reviewers score applications in the system?

Add scoring fields (number or single select) to your table. Create a reviewer interface or form for scoring. Rollups can calculate average scores across reviewers.

How do we communicate decisions to applicants?

Update the Status field when decisions are made. Set up automations to send decision emails. Use form prefill links for declined applicants to request feedback.

Can we track applications across multiple grant cycles?

Create a Grant Programs table with funding cycles. Link applications to specific cycles. Filter views by cycle to see current applications while keeping historical data.

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