Education Forms

End-of-Term Evaluations That Actually Get Used

Q: Can students evaluate anonymously?

Leave out name and email fields. Students pick their course, rate it, and submit. Instructors see 'BIO 101 averaged 4.2 stars'—not 'Sarah gave you a 3.'

Q: How do we prevent multiple submissions?

For true anonymity, you trade off some duplicate risk. Options: require campus login to access the link, send unique one-time URLs per student, or accept minor duplication as the price of honesty.

Q: Can instructors see their own evaluations?

Create a filtered view showing only their courses. Use Airtable automations to release access after final grades are submitted—no manual gatekeeping.

Q: How do we compare across semesters?

Add a Term field (Fall 2024, Spring 2025). Group or filter by term in Airtable. Formula fields can calculate 'Dr. Jones improved 0.4 points since last fall.'

Q: Can we customize questions by department?

Use conditional logic: if Course department is 'Engineering,' show lab-specific questions. Or create separate forms per department that all feed the same Airtable table.

Students rate courses anonymously. Results roll up by instructor, department, and term—automatically. Compare this year to last year in one click.

Course evaluations shouldn't be this painful

Every term, the same problems:

Commercial platforms charge $5-15 per student per year—that adds up fast

Results live in their own silo, disconnected from your course and faculty data

Instructors wait 4-6 weeks to see aggregated results

You can't answer 'did this instructor improve since last year?' without exporting to Excel

Lab courses get the same questions as lectures—no customization

Comparing across departments means manual data wrangling every single term

The result: expensive systems, delayed insights, and feedback that arrives too late to act on.

Evaluations that connect to your academic data

Real-time results

Watch response rates climb during eval week. No waiting for a vendor to process data.

Linked records

Each evaluation connects to the course, instructor, and term. Rollups calculate automatically.

Anonymous

Students don't identify themselves. You see aggregated ratings by course, not individual names.

Term-over-term

Did Dr. Smith improve since last spring? Filter by term and see immediately.

How to create a course evaluation form

Set Up Your Airtable Base

Create an "Evaluations" table linked to Courses and Instructors:

Evaluations Table:

•Course — Linked record to Courses table

•Instructor — Linked record to Instructors table

•Term — Single select (Fall 2024, Spring 2025, etc.)

•Overall Rating — Rating field (1-5)

•Teaching Quality — Rating field (1-5)

•Course Content — Rating field (1-5)

•Workload Rating — Single select (Too Light, Appropriate, Too Heavy)

•What worked well? — Long text

•What could improve? — Long text

•Submitted — Created time (auto-generated)

Courses Table:

•Course Name — Single line text

•Course Code — Single line text

•Instructor — Linked record to Instructors

•Department — Single select

•Average Rating — Rollup from Evaluations

Connect Filla to Your Base

Click "Connect Airtable" and authorize access to your base. Filla uses OAuth, so you never share your API key.

Select your base and the Evaluations table. Your fields appear automatically — no manual mapping needed.

Build Your Evaluation Form

Create a structured evaluation form:

•Add Course linked record (students select their course)

•Add Term single select

•Add rating fields for different aspects:

- Overall satisfaction

- Teaching effectiveness

- Course materials quality

- Assignment relevance

•Add open-ended feedback fields

Add conditional logic:

•If Overall Rating < 3, prompt for specific improvement suggestions

•Show lab-specific questions only for lab courses

•Display capstone project questions for senior courses

Distribute During Evaluation Period

Share evaluation forms strategically:

•Send via class email lists with course prefilled

•Embed in LMS (Canvas, Blackboard, Moodle)

•Display QR codes in classrooms during final weeks

•Use prefilled links so students just click and evaluate

Timing best practices:

•Send 2 weeks before term ends

•Remind at 1 week

•Final reminder 2 days before deadline

•Close form after evaluation period

Analyze and Report Results

Turn evaluation data into actionable insights:

•Aggregate by course using rollup fields to show average ratings

•Compare instructors with filtered views by department

•Track trends by comparing Term field across years

•Identify outliers with views filtered by low/high ratings

Reporting workflow:

•Share read-only Airtable view with department chairs

•Export summaries for faculty review meetings

•Create Airtable Interface for instructor self-service

•Generate PDF reports using automation + document tools

Taking course evaluations further

Conditional Logic Examples

Show lab-specific questions only for lab sections
Display TA rating field only for courses with TAs
Prompt for details when any rating is below 3
Show online vs. in-person specific questions

Linked Record Use Cases

Connect evaluations to Courses for aggregated course ratings
Link to Instructors for individual performance tracking
Reference Departments for division-level reporting
Connect to Terms for longitudinal analysis

Automation Ideas

Email reminder when evaluation period opens
Track response rates by course section
Alert chairs when response rate hits target
Auto-generate instructor summary after deadline

Common issues and solutions

"Students evaluating wrong course"

Use prefilled links with course already selected
Send evaluation links from within the course LMS
Add course code display on form for verification

"Low response rates"

Set aside class time for completion
Send multiple reminders as deadline approaches
Show response rate to students (social proof)

"Instructors want to see results too early"

Create time-based view that only shows after grades submitted
Set up access controls in Airtable
Use Airtable Interface with delayed visibility rules

Course evaluation FAQs

Can students evaluate anonymously?